PureCloud ACD processing
PureCloud ACD matches interactions (calls, chats, emails, messages, and callbacks) with available agents under two scenarios. The first scenario occurs when an interaction arrives and there are multiple agents available to answer the interaction; in other words, an agent surplus. In this scenario, the goal is to choose the most appropriate agent for that interaction. PureCloud processes the interaction, choosing the most appropriate agent based on skills, language, and the amount of time since the last interaction an agent handled.
The second scenario occurs when there are multiple interactions waiting and an agent becomes available; in other words, an interaction surplus. The goal for this scenario is to choose the most appropriate interaction for the available agent to pick up. Again, PureCloud chooses the appropriate interaction based on an agent’s skills, language, and the amount of wait time for the interaction.
The following two scenarios describe how PureCloud ACD matches agents to interactions.
- An interaction arrives in the queue with optional language and skills attached from the flow.
- Based on the queue configuration settings, PureCloud ACD generates a list of available agents.
- In most PureCloud ACD configurations, every available on queue agent becomes part of the list of agents who can answer the interaction.
- Agents are assigned to the highest priority action from whichever queues they join. This behavior can result in interactions waiting in one queue longer than others.
- PureCloud ACD filters the agent list, removing any agents who are not proficient in the required language or skills. For example, if the interaction requires an agent with a Mac OS skill, then PureCloud removes the available agents without that skill. The only agents remaining on the list are those agents qualified to answer the interaction. If there are no qualified agents remaining on the list, the interaction waits in the queue until a matching agent becomes available.
- PureCloud ACD calculates a score for each agent in the list using the amount of time since the agent last handled an interaction.Note: When determining which agent to route the next interaction, PureCloud only looks back 7 days. If an agent has not been on queue in more than 7 days, PureCloud does not take into account that agent’s last handled time. For example, an agent who has not taken a call in 5 days will receive the interaction before an agent who hasn’t taken a call in 10 days.
- PureCloud ACD selects the most appropriate agent. The agent with the highest score receives the interaction.
Scenario 2 describes the ACD processing that occurs when an agent becomes available and there are multiple interactions waiting.
- An agent becomes available by going on queue, either by finishing a previous interaction or setting their status to On Queue. The agent is ready to answer another interaction.
- PureCloud ACD generates a list of all the waiting interactions to match with agents. Each interaction can have language and minimum skill requirements to consider.
- PureCloud ACD filters the list for minimum requirements. If an interaction requires skills or languages that the available agent does not have, PureCloud removes that interaction from the agent’s answerable interactions list.
- PureCloud ACD calculates a score for each interaction, and takes into account the interaction’s time in queue and any priority status associated with the interaction.
- PureCloud ACD selects the interaction with the highest score and assigns it to the available agent.
For more information, see these related articles:
- About interaction routing (ACD)
- Evaluation and routing methods
- Bullseye matching
- Agent utilization
- Agent availability