Set channel behavior and thresholds

Voice channel

Before you set voice channel behavior and thresholds, review these considerations:
  • When you create an external SIP trunk and specify a calling name, that calling name takes precedence over the calling party name you set here. If you configure a calling party name on a trunk, the calling party name you configure for a queue never appears. For more information, see Create an external SIP trunk.
  • When you enter the calling party number, Genesys Cloud validates the number you enter here to ensure that it follows the E.164 number format. The country defaults to the organization's selected language.
  • The maximum alerting time is 900 seconds. When an alert times out, the agent's status changes to Not Responding and the system returns the call to the queue.
  • If you do not select an in-queue flow, the system uses the organization's default in-queue flow. However, within Architect you can configure an in-queue flow as a parameter of the Transfer to ACD action. This process supersedes the organization's default- and queue-configured flow. In this case, the Transfer to ACD action's in-queue flow takes precedence over the flow you select here.
  • Best practice recommends that you limit whisper audio prompts to the shortest duration possible. Two-way communication between the dialed party and the agent does not commence until the whisper audio is finished playing.
  • To use voice transcription for the queue, an administrator must enable voice transcription for the organization. For more information, see the Enable voice transcription section in Speech and text analytics settings

Configure voice channels

  1. Enter the service level percentages and targets for the voice channel.
  2. (Optional) Set up caller ID display for outbound calls placed on behalf of this queue using alphabetical, numeric, or alphanumeric combinations:
    1. Under Calling Party Name, type the name you want to display for the call recipient.
    2. Under Calling Party Number, type the alphanumeric combination you want to display for the call recipient.
  3. Under Alerting Timeout, enter the number of seconds for an alert to display before timing out.
  4. (Optional) Under In-Queue Flow, select a previously defined Architect in-queue flow to set as the standard behavior for the queue.
    1. (Optional) Under Default Script, select a published script to display when no default script appears in the application, for example, Architect or Campaigns.
    2. (Optional) Under Whisper Audio, set up options that, before connecting to the caller, let an agent know which queue the caller entered:
      1. To play whisper audio only for agents who have auto-answer enabled by the administrator, select Only play whisper audio if agent is configured for auto-answer. If no whisper prompt is configured on the queue or in the Architect flow and auto-answer is enabled, an audio tone plays. For more information about how to enable auto-answer for agents, see the Phone tab on the Edit Person page.
      2. To play whisper audio for all agents, select Play whisper audio for all agents.
      3. Under Whisper Prompt, use search to locate the Architect user prompt you want to use for whisper audio. The system displays the length of the prompt, in seconds, for each configured language or any configured text-to-speech.
      4. To open the selected prompt, click Edit/View Prompt. Architect opens to the User Prompts page, where you can view and edit the prompt; for example, re-record the audio prompt or add text-to-speech.
      5. If you chose to edit the prompt, click Refresh Prompt to review updated information about it.
    3. (Optional) Enable Voice Transcription.
    4. Click Save.

    Chat and message channels

    Before you set email and channel behavior and thresholds, review these considerations:

    • When an alert times out, the agent’s status changes to Not Responding.
    • Outbound channels only: If the SMS number that you assign is not associated to a flow in Message Routing, then the system does not route inbound responses. For more information, see Message routing overview.

    Configure chat and message channels

    1. Under Service Level, use the slider to select the service level percentages for this channel.
    2. Under Service Level Target (Seconds), enter the service level target, in seconds, for this channel.
    3. Under Alerting Timeout (Seconds), enter the number of seconds for an alert to display before timing out.
    4. Under Default Script, optionally select a published script to load.
    5. (Optional) Message channels only: In the In-Queue Message Flow area, select a previously defined Architect in-queue message flow to set as the standard behavior for the queue.
    6. Outbound message channels only: Under Outbound SMS Number, select the appropriate SMS number to assign to the message channel.
    7. Click Save.

    Email channels

    Before you set email channel behavior and thresholds, review these considerations:

    • When an alert times out, the agent’s status changes to Not Responding.

    Configure email channels

    1. Under Service Level, use the slider to select the service level percentages for this channel.
    2. Under Service Level Target (Seconds), enter the service level target, in seconds, for this channel.
    3. Under Alerting Timeout (Seconds), enter the number of seconds for an alert to display before timing out.
    4. Under Outbound Email Address, specify which email address to use for emails sent from this queue: 
      1. Under Outbound Email Address, select the appropriate email address the recipient sees when receiving the outbound email.
      2. Under Email Domain, select the appropriate domain from which to send the email address.
    5. (Optional) Under In-Queue Email Flow, select a previously defined Architect in-queue email flow to set as the standard behavior for the queue.
    6. (Optional) Under Default Script, select a published script to display for email interactions. 
    7. Click Save.

    Callback channels

    Before you set callback channel behavior and thresholds, review these considerations:

    • When an alert times out, the agent’s status changes to Not Responding.
    • When an agent takes ownership of a callback, the callback waits for the agent to become available for time configured in Agents can own a scheduled callback for. When an agent does not own a callback, it automatically routes to the next available agent if the scheduling agent is not available at the scheduled time. For agent-owned callbacks to take effect, there must be at least one Preferred Agent Routing rule set on the queue.
    • The Agents can schedule a callback in advance for setting does not affect how far in advance non-owned callbacks can be scheduled. That value remains thirty days and cannot be changed. 

    Configure callback channels

    1. Under Service Level, use the slider to select the service level percentages for this channel.
    2. Under Service Level Target (Seconds), enter the service level target, in seconds, for this channel.
    3. Under Alerting Timeout (Seconds), enter the number of seconds for an alert to display before timing out. 
    4. (Optional) Set Allow Agents to Take Ownership to On.
    5. If you enable agents to take ownership of callbacks, do the following:
      1. Under Agents can own a scheduled callback for, use the up and down arrows to define how long the ownership period lasts. The minimum time is one hour; the maximum is seven days.
      2. Under Agents can schedule a callback in advance for, use the up and down arrows to define how far in advance agents can schedule owned callbacks. The minimum time is one hour; the maximum is thirty days.
        Note: If an agent owns a callback and is not available after the ownership period expires, the callback is removed from queue and is disconnected.
    6. Click Save.