Create a progressive campaign
The following permissions are required for all dialing modes:
- Outbound > Campaign > Add, Delete, Edit, Search
- Routing > Queue > Search
- Scripter > Publishedscripts > View
- Outbound > Contactlist > Search
The following permissions are required for all dialing modes except Preview mode:
- Outbound > Responseset > View
- Telephony > Sites > View to configure a site
- Telephony > Plugin > All to configure an Edge group
The following permissions are optional for all dialing modes:
- Outbound > Dnclist > View
- Outbound > Ruleset > View
- Outbound > Callabletimeset > View
- Outbound > Contactlistfilter > View
Add resources required for this campaign mode, or identify existing resources to reuse.
Resource Required? Description
Create a script that helps agents interact with each contact. See Scripts page.
Find out which Edge group this campaign uses. See Edge Groups.
Define actions an Edge takes based on call analysis results. See Call Analysis Response page.
Define the list of persons you want to call or know which existing list to use.
Define a new queue or identify an existing queue you want to assign to the campaign.
Do Not Call List
Define a list of numbers that this campaign never dials, even if they are in the contact list. See Add a new DNC list.
Define when the campaign can place calls to specific time zones. See Create a Callable Times entry.
Know which division to associate with this campaign, or whether to use the Home division by default. See Divisions overview.
- Click Admin.
- Under Outbound, click Campaign Management.
- Click the Voice Campaigns tab.
- Click Create New.
- Type a name in the Campaign Name box. The name of a campaign can contain spaces and special characters, but it must be unique.
Select a Division or accept the default Home division.
See also Work with Divisions in About access control.
Select Progressive Dialing from the Dialing Mode list.
- Select a queue of agents you want to participate in this campaign. To filter the list, type all or part of a name in the Queue filtered box. If you do not type filter text, the Queue box lists all queues.
- Select a script from the Agent Script list. To see case-sensitive matching selections, type all or part of a script name. To accept a matched item, select it from the list.
Tip: If you select “Default Outbound Script”, the system creates a contact list form for your campaign. The form allows agents to edit every column in the campaign’s contact list.
- Set Number of Outbound Lines to the total maximum number of lines that this outbound campaign can consume. The campaign won’t place calls greater than the maximum allowed. This setting gives customers control over outbound resources by limiting the number of lines available on a per-campaign basis.
This property is not required, but it is important to understand how it affects allocation of lines, regardless of whether or not your campaigns assign values to this setting.
When Number of Outbound Lines is left blank or set to zero, outbound lines are divided evenly between campaigns. For example, if you have 300 lines and 2 campaigns, each campaign is allocated 150 lines. For a scenario with 300 lines and 3 campaigns, 100 lines is reserved for each campaign.
When one or more campaigns has a configured threshold, lines are reserved as configured, with any remaining lines split equally among campaigns whose threshold is zero or blank. For example, if you have 300 lines, 1 campaign configured to use 290 lines, and a second campaign set to 0 or left blank, the first campaign would have 290 lines, and the second 10. Or, if you have 1 campaign configured to use 290 lines, and two campaigns left blank or set to zero, the first is allocated 290 lines and the others 5 lines each.If campaigns reserve more lines than actually exist, an error will happen at campaign start time since it is not possible to allocate more lines than actually exist. If this happens, reduce the number of outbound lines to prevent the total from exceeding the actual number of lines available.
To associate the campaign with a dialing group, select Edge Group or Site in the Dialing Group box. An Edge group is a cluster of Edge devices that share resources, such as tie lines and long distance lines. A site is the home of a set of phones, Edge devices, or a combination of the two.
If you selected a dialing group, make a selection in the Edge Group or Site box. Associating an Edge with an Edge group gives the Edge access to the trunks connected to other Edges in the Edge group. Associating an Edge with a site enables the system to provide location-based call routing. You can filter the list by typing all or part of a name.
From the Call Response box, make a selection. To filter the list, type all or part of a name. The selected Call Analysis Response Set (CARS) defines the action an Edge takes based on call analysis results. The campaign responds to live persons or answering machines in accordance with settings in its associated Call Response entry.
For example, a response set could tell Edge to hang up in response to an answering machine, or to transfer a live person to an outbound flow created in Architect. For more information, see Call Analysis Response page.
No-answer timeout is a regulatory compliance setting. It determines how long a call in a ringing state (neither connected or answered) will stay active before the system automatically disconnects it. This threshold is configurable on a per-campaign basis for all dialing modes except Preview.
Type a different value or use the spin control to adjust the number of seconds to wait. The range of acceptable values is 15-45 seconds. The default is 30 seconds.
Use the Contact List box to select a list of contacts for this campaign to dial. To filter the list, type all or part of a name. If you select an unassignable list, an error message indicates why. A contact list is invalid if:
- No defined phone number types exist for the list.
- The list has no records.
- The list failed to import.
- An import that created the list is still running.
Tip: If you have not created a contact list, you can do so without leaving the current page:
Click the Contact List box and then click Create a New Contact List.
A dialog box prompts for the contact list name and a .csv file to upload:
Type a name in the Contact List Name box and click Browse to select a contact file to upload. For more information, see Create a new contact list.
Columns in the contact list that contain telephone numbers appear below the Contact List Numbers heading. To exclude a phone number column from dialing, click x next to a phone number type. If you remove a contact column and want to add it back, click outside the boxes. Then type all or part of the phone number type name. For example, type C to display Cell. To accept a matched item, select it from the list.
Control the order in which contact columns are dialed
The left-to-right order of appearance in the Contact List Numbers box determines the order in which the system dials contact columns (for example, work, home, or cell). To change the order that the system dials columns, click and drag a column name to a new position. The system dials leftmost items first. For example, if contact list numbers contains work and home columns, the campaign dials the work number first.
Define closing wrap-up code mappings
For contact lists with multiple contact columns (work and home for example), if the system reached the contact through the work number and an agent sets a terminating wrap-up, it does not dial the home number.
A terminating wrap-up code is any wrap-up defined for a queue, whose wrap-up code mapping is “Right Party Contact”, or one of the uncallable indicators (Contact Uncallable or Number Uncallable). For more information, see Wrap-up code mappings page.
Attempt controls and multiple phone numbers
If a contact has multiple phone numbers and you configured a Recall Type entry, when the campaign receives that Recall Type for the first callable number, it makes all the recall attempts configured for that number before dialing the next number. For more information, see Configure an attempt controls entry.
- From the Contact List Filter box, optionally select the contact list filter that this campaign should use to limit the dialing to contacts that match the filter. For more information, see Contact list filters view.
Caller ID entries allow you to set the name and phone number shown to contacts as Caller ID information. Telemarketing and regulatory compliance often requires the ability to send Caller ID information.
Type a calling party number in the Caller ID: Phone Number box. Type numbers only, without dashes or parentheses, or enter the number in E.164 format.
Type a calling party name in the Caller ID: Name box.Note: While you can set caller ID information for a campaign, there are several other features that contain caller ID information. Those features can take precedence over the caller ID information you set here. For more information, see Use the Prioritized Caller Selection feature to configure caller ID information.
From the DNC Lists box, optionally select a table of phone numbers that this campaign should never dial. To filter the list, type all or part of a name. When this campaign selects records to dial from its contact list, it excludes numbers that match entries in this DNC list. If you select an unassignable list, an error message appears. A Do Not Call list is invalid if:
- All or part of the list contains no records.
- All or part of the list failed to import.
Tip: If you have not created a DNC list, you can do so without leaving the current page:
Click the Do Not Call Lists box and then click Create a New DNC List.
A dialog box prompts for the DNC list name and for a .csv file to upload.
Type a name in the DNC List Name box and to select a DNC file, click Browse. At minimum, the .csv file can contain a single column of telephone numbers. A DNC file may contain multiple phone number columns and redundant information, such as contact names.
Last Name, First Name,DNC_Home,DNC_Cell,DNC_Work Smith,Bill,317-153-4777,317-981-6233,317-333-2174 Thomas,Terry,424-999-2334,424-384-9993,424-973-8828
As a best practice, put only phone number columns in your .csv file.
Optionally select sets of rules from the Rule Sets filtered box. Rule sets apply automation to campaign records processing. To filter rule set choices, type all or part of a rule set name and view case-sensitive matched selections. To accept a matched item, select it from the list. For more information, see Rule sets view.Tip: If you assign multiple rule sets, change rule set evaluation order by dragging items to new positions in the Rule Sets box. The system evaluates rule sets in left-to-right order.
Optionally select a Callable Time file containing time zone names and when calling can occur for each. For more information, see Callable Times page.
Note: To use the callable times feature, the contact list assigned to the campaign must contain at least one timezone column. If it does not, and you assign a set of callable times to the campaign, then the configuration is invalid and you cannot save changes to the campaign.
Prioritize this campaign. Under Advanced, use the Priority setting to assign an integer between 1 and 5 inclusive. Priority indicates the importance of this campaign relative to any others. This setting helps outbound dialing determine how many calls to place for each campaign for each agent.
1 is lowest priority. 5 is highest. The default is 5.
For more information, see Prioritizing campaigns.
Optional. Enable Always Running if you want the campaign to continue running even if there are currently no contacts in the contact list. The campaign does not complete when it runs out of records, and instead sits idle waiting for more records to be added. This option is useful if the contact list is dynamically updated from another source.
Optionally sort the contact list by column before dialing begins. For example, if your contact list has an Amount_Owed column, you could sort the list to call people who owe the highest amount first. Under Advanced > Contact Sorting, select a contact list column in Sort by. Select a Sort order: ascending (default) or descending. If the sort column contains numeric information such as a telephone number or monetary amount, enable Field is Numeric. Contact list sorting takes place at campaign start or campaign recycle. If you add a contact while a campaign is running, the new contact is dialed but is not included in contact list sorting until the next campaign recycle. Click the plus sign to sort by additional columns. You can sort up to four contact list columns, with the first sort taking the highest precedence.
Note: Special considerations apply when sorting a date column. The system does not sort a contact column that represents a date formatted mm/dd/yy as a date. It sorts the column as a string since the system does not recognize that format as a date. To work around this limitation, format dates using ISO 8601 format (yyyy-mm-dd). That format sorts in the same order whether considered a string or a date. To denote Christmas Day for example, enter 2017-12-25 instead of 12/25/17.
If you want to be able to add a new contact to a running campaign and re-sort the contact list while the campaign is running, turn on Dynamic Queueing sorting. Be sure to select a Sort By column that will be used to re-sort the contact list when the new contact is added to the running campaign.
Here's what to consider before configuring Dynamic Queueing sorting:
- If Contact Sorting is not configured, contacts are sorted in the order they appear in the contact list.
- If Contact Sorting is configured, contacts are sorted when you run a campaign based on campaign configuration settings.
- When Dynamic Queueing Sorting is enabled, contacts are re-sorted at the time of the contact attempt during a running campaign.
Configuring Dynamic Queueing sorting for a campaign:
- When configuring a campaign, the Contact Sorting Sort By column data type Field is Numeric must match the Column Data Type Specifications Data Type, in the contact list.
- When enabling Dynamic Queueing sorting for a campaign, the selected Sort By column in the campaign must also be defined in the Column Data Type Specifications, in the contact list.
- If you receive more than two contact list validation errors when you are creating or editing a campaign with Dynamic Queueing enabled, you must select a new contact list in which the errors have been fixed.
- You can have up to 5 active Dynamic Queueing sorting campaigns per organization running concurrently.
- You can have a total of 10 active and inactive Dynamic Queueing sorting campaigns per organization. Be sure to delete your inactive campaigns.
Click Save. The new campaign is available on the Campaign Management page.Note: An error message appears if the new campaign exceeds the maximum limit count of 1000. Delete old or obsolete campaigns as needed and click Save again to complete the new campaign configuration.