PureCloud Customer Care
PureCloud Customer Care is focused on your experience through a global, live answer 7X24 PureCloud Customer Care model. This article will focus on defining Severity levels, target Restoration and Resolution times, Root Cause Analysis, and the PureCloud Customer Care Response Policy which enables PureCloud Customer Care to provide the customer with the most effective and efficient experience possible.
Become a Designated Contact by taking the PureCloud Customer Roles and Responsibilities training and completing the form at the end of the training. Allow 48 business hours to receive your credentials.
See status.mypurecloud.com for PureCloud’s operational, system availability, and incident information.
|PureCloud Customer Care offering||Cost||Go|
|Resource Center, eLearning
|My Support Web Portal
|License of Collaborate, Communicate, or PureCloud 1, 2, or 3||
|PureCloud Customer Care (Japan)||Overview of PureCloud Customer Care in Japan|
|License of Collaborate, Communicate, or PureCloud 1, 2, or 3||Phone Numbers|
|Chat Support||License of Collaborate, Communicate, or PureCloud 1, 2, or 3||Request chat from Customer Care|
Please do the following before opening a case by using the My Support web portal:
- Do some basic troubleshooting. See Troubleshooting before calling Customer Care.
- Make sure to understand which problems PureCloud Customer Care is responsible for handling. See Customer areas of responsibility.
- Gather the following:
- Organization short name. Click Admin > Account Settings > Organization Settings.
- Organization ID. Click Admin > Account Settings > Organization Settings and click Advanced.
- Conversation ID (How do I get this?)
- Description of the issue and its business impact
Also note the following:
- Include any other information to help us analyze your issue, such as configuration files, screen shots of errors, and console logging.
- Report each issue separately so it can be individually tracked to a successful resolution. For best results, avoid grouping issues together.
- For resolution of Critical (Severity Level 1) issues, a Designated Contact must be available at all times to work with PureCloud Customer Care.
Severity is defined as the impact an issue has on the Customer’s ability to conduct business. Restoration targets are based on the Severity level assigned to an incident by PureCloud Customer Care.
Priority is defined as the Customer designated level of importance and is used as a weighting factor when defining the Severity Level of an incident.
PureCloud Customer Care orders issues based on the Severity level.
|1 – Critical||The customer is experiencing a severe problem resulting in an inability to perform a critical business function. There is no workaround.|
|2 – High||The customer is able to perform job functions but performance is degraded or severely limited.|
|3 – Medium||The Customer’s ability to perform job functions is largely unaffected, but noncritical functions or procedures are unusable or hard to use. A workaround is available.|
|4 – Low||
PureCloud is available and operational; trivial impact to Customer’s business operations or Customer requires information or assistance on the PureCloud Service capabilities or configuration.
The characteristics set forth in the above table are used to identify the criteria for the severity of a Customer’s case. The assigned severity level for an issue may be mutually re-determined by both Genesys and the Customer during the issue resolution process, but Genesys shall have the final authority as to the actual Severity designation.
All target initial response times apply to business hours Monday through Friday, 8:00am to 5:00pm customer local time. Severity 1 or Critical impacting incidents are supported and responded to 24x7x365.
|Severity Level||Standard Initial Response Time|
|1 – Critical||
A severe impact or degradation to the Customer’s business operations caused by intermittent disruption of Genesys PureCloud Service.
Response Target: 10 min. (phone)
|2 – High||
Genesys PureCloud Service is available and operational; moderate impact to the Customer’s business operations.
Response Target: 1 business hour (web)
|3 – Medium||
Genesys PureCloud Service is available and operational; nominal adverse impact to the Customer’s business operations.
Response Target: 2 business hours (web)
|4 – Low||
Genesys PureCloud Service is available and operational; no impact to the Customer’s business operations or the Customer requires information or assistance on the Genesys PureCloud Service capabilities or configuration.
Response Target: 1 business day (web)
The objective of PureCloud Customer Care is to restore functionality as quickly as possible.
Time to restore is the amount of time a Customer is impacted before functionality is restored.
Time to resolve is the amount of time it takes to resolve the root cause of an issue.
Time to restore targets are based on the assigned Severity Level.
PureCloud Customer Care analysts aim to reach restoration of your issue within the following target restoration times.
|Severity Level||Restoration Target|
|1 – Critical||
|2 – High||
2 business days
|3 – Medium||
5 business days.
|4 – Low||N/A|
When an outage is resolved, the Priority 1 case moves to either a Resolution Proposed or Closed state, and PureCloud Customer Care creates a follow-up case as a Priority 3 for the root cause analysis (RCA) of the outage.
PureCloud Customer Care provides the customer with a status update from the Priority 1 case at time of closure. The update contains a brief explanation of the outage and an initial RCA, which briefly describes the known cause of the issue. If a complete RCA is not available at the time of the closing of the Priority 1 case, then the case is not closed until PureCloud Customer Care completes a follow-up investigation.
PureCloud Customer Care provides a comprehensive RCA to the customer within 2 business days of resolution for Critical issues and within 5 business days of resolution for High issues. If the customer requires additional documentation, then the customer can make such request by opening a new case. The case must include the case number of the original trouble reported and contact information for distributing the documentation. If the customer requires a follow-up discussion in addition to the documentation, then the customer can add this request to the case. A meeting is then coordinated when the final document is delivered.
Contacting PureCloud Customer Care Management
If you have a case that requires management assistance, please first ensure that a Customer Care case has been logged for use as a point of reference. In addition, be sure to indicate the priority/impact in the support case. Customer Care cannot address your concerns until it has been properly reported to our technical team. For Priority/Severity 1 technical issues or requests, please contact us on any of our Support IVR numbers.
- The initial escalation request should be made through your open My Support case. This request should include a clear and concise description of the issue and the impact to your business to help the Care team prioritize your case appropriately.
- If you are unsatisfied with the level of attention after escalation from within the My Support case, you should contact your TAM (Technical Account Manager), if applicable, to request further urgency.
- If you do not have a TAM, please send your urgency request to PureCloudManagementAttention@genesys.com using the email template below.
Please use the following as guiding criteria to consider prior to requesting escalation of an existing PureCloud case:
- An escalation should not be requested due to a request for RCA unless 5 business days have passed, per our standard Service Level Targets for RCA delivery.
- Please do not escalate based on change in urgency/impact; instead request change of priority of case per the recommendation below.
- If case needs to be changed to a high priority based on a greater need for urgency or broader impact, please work with the case owner to discuss and change when appropriate.
- If a high priority case has not been updated in the last 24 hours and the case is actively causing significant business impact, an escalation can be requested.
- If a medium case has not been updated for 3 business days, it is eligible for escalation if required. If impact of the issue has changed to a higher priority, please contact the case owner to request a change in priority based on urgency/impact.
- Low priority cases are not eligible for escalation. If the impact of a low priority case incerases, please request a change to medium through a work note in the case. If a change to high is required, please contact our care team by phone.
Subject: Customer Name – My Support Case Number – Brief Problem Statement
My Support Case Number:
Detailed problem description:
Business impact /Urgency rationale:
To maintain a high quality of service and prioritize issues appropriately, PureCloud Customer Care requires that all cases are actively worked on by the Designated Contact. Cases that have not been adequately responded to in three business days are subject to closure with advanced notice. Likewise, cases that are in Resolution Proposed status, with no reported issues, are closed at the end of the third business day