Scheduled Callbacks view

Prerequisites

The following permissions:

  • Analytics > Conversation Detail > View 
  • Routing > Queue > View 
  • UI > Supervisor Scheduled Callbacks > View 

To view columns related to campaigns:

  • Outbound > Campaign View 

The Scheduled Callbacks view displays all callbacks scheduled by agents during interactions. There are two types of scheduled callbacks in this view:

  • Scheduled callbacks with agent ownership: If an administrator has enabled agent-owned callbacks for a queue, agents in that queue can take ownership of their scheduled callbacks. If the agent who owns the callback is unavailable at the scheduled callback time, the callback waits for the agent to become available. If an agent has taken ownership of the scheduled callback, the name of the agent who owns the callback appears in the Agent Owner column.
  • Scheduled callbacks without agent ownership: Either the administrator did not enable agent-owned callbacks for the queue or the agent did not take ownership of the scheduled callback. In this case, the Agent Owner column is blank.

View Scheduled Callbacks

To view and manage scheduled callbacks, click Performance > Workspace > Scheduled Callbacks.

By default, the view shows both types of callbacks – those with an agent owner and those without an agent owner. To view only one or the other, click Filters , and then click Yes or No under Agent Owned.

Manage Scheduled Callbacks

From the Scheduled Callbacks view, you can manage scheduled callbacks in the following ways:

  • For agent-owned callbacks, you can cancel, reschedule, or reassign to another queue and agent.
  • For scheduled callbacks without agent ownership, you can cancel or reschedule.

You can cancel any type of scheduled callback (those with or without agent ownership), and you can cancel a single scheduled callback or you can cancel multiple scheduled callbacks at once.

There are two ways to cancel a scheduled callback:

Option 1 - available for single cancellation:

  1. At the end of the row containing the callback you want to cancel, click More .
  2. Click Edit Callback to open the Edit Callback(s) window.
  3. Click Cancel Callbacks.

Option 2 - available for single or bulk cancellation:

  1. Select the scheduled callback you want to cancel.
  2. Click the Edit Callbacks button at the top of the Scheduled Callbacks view. This opens the Edit Callback(s) window.
  3. Click Cancel Callbacks. 

    You can reschedule any type of scheduled callback (those with or without agent ownership), meaning you can change the date or the time of a scheduled callback.

    To reschedule a scheduled callback:

    1. At the end of the row containing the callback you want to reschedule, click More .
    2. Click Edit Callback to open the Edit Callback(s) window.
    3. Click Reschedule Callback.
    4. Select the new date and time for the scheduled callback.
    5. Click Next.
    6. Review the new scheduled date and time and click Confirm. Otherwise, click Previous to return to the Edit Callback screen or click Cancel to cancel the action.

    Note that the reschedule period adheres to the queue setting that defines how far in advance an agent can schedule a callback. For example, if the cut off for an agent to schedule a callback is February 15, all reschedule dates beyond February 15th will be greyed out in this view.

          You can reassign agent-owned callbacks to another agent within the same queue or to another queue and agent. You can re-assign a single agent-owned callback or multiple agent-owned callbacks at once.

          There are two ways to reassign an agent-owned callback:

          • Single cancellation
          • Single or bulk cancellation

          Single cancellation

          1. At the end of the row containing the callback you want to cancel, click More .
          2. To open the Edit Callback(s) window, click Edit Callback .
          3. Click Reassign Callbacks.
          4. In the Queue text box, start typing the name of the queue that the new agent owner belongs to.
          5. In the Agent Callback Owner text box, start typing the name of the new agent owner.

            Single or bulk cancellation

            1. Select the scheduled callback you want to cancel.
            2. Click the Edit Callbacks button at the top of the Scheduled Callbacks view. This opens the Edit Callback(s) window.
            3. Click Reassign Callbacks.
            4. In the Queue text box, start typing the name of the queue that the new agent owner belongs to.
            5. In the Agent Callback Owner text box, start typing the name of the new agent owner.
            Notes:
            • The callbacks are automatically placed on behalf of the queue or campaign, and use the queue’s ANI or the campaign’s ANI, not the agent’s ANI.
            • For callbacks without agent ownership, when a callback reaches its scheduled time, it is removed from the list and sent to the originating queue.
            • In some instances, a scheduled callback has both a queue and a campaign associated with it. When that occurs, the queue takes precedence over the campaign.
            • For agent-owned callbacks, if the schedule out maximum for a queue changes after the callback is scheduled, the existing callback scheduled date will be used.

            More about the Scheduled Callbacks view

            Notes about this view

            • This view does not update automatically. To see the most current data, click Refresh .
            • To save the view with your filter and column settings, click Save .
            • To export the data in the view, click Export .

            Customize the view

            Customize the Scheduled Callbacks view to show only certain data. For example, you can choose to show only certain columns or filter to see certain types of callbacks. You can also save your filter and column settings as a saved view to switch quickly between different data of interest in the same view. 

            Use the date filter to customize analytics views.

            Use presets to filter metrics by date, or configure a custom date range.

            To use a preset to filter metrics, complete the following steps:

            1. Click the date to display the date filter.
            2. In the Presets list, select a preset date option.

            Date presets

            Presets Description
            Current interval

            Shows data for the current 30-minute time period.

            Note: Because Detail views include Interval in the data grid, the Current interval preset is not displayed for these views.

            Today Shows data for the time period that includes the current interval.
            Yesterday Shows data for the previous day.
            This week Shows data for a Sunday through Saturday time period.
            Last week Shows data for the previous week, Sunday through Saturday.
            Previous 7 days Shows data for the previous seven days.
            This month Shows data for the current month, with no extra days.
            This month by week Shows data for the current calendar month starting on Sunday and ending on Saturday, including extra days if the month does not start on Sunday or end on Saturday.
            Last month Shows data for the previous calendar month with no extra days.
            Previous 30 days Shows data for the previous 30 days.
            Previous 3 months Shows data for the previous 3 months.
            Interval

            Shows data for a 30-minute time period.

            Note: Because Detail views include Interval in the data grid, the Interval preset is not displayed for these views.

            Day Shows data for a single 24-hour day.
            Week Shows data for a Sunday through Saturday time period.
            Month Shows data for the exact month with no extra days. If the current month is selected, you will see the data up to the current date.
            Month by Week Shows data for a calendar month starting on Sunday and ending on Saturday, including extra days if the month does not start on Sunday or end on Saturday.

            To use a custom date range to filter metrics, complete the following steps:

            1. Click the date to display the date filter.
            2. Select a start date and an end date on the calendar, and click the filter arrow.
              Date picker apply

             

            To view data for a different time period using the same date presets, click the arrows on either side of the date display.

            For example, to view data for the previous day, click the Day preset, and then click the arrow on the left side of the date.

            To filter by information about the callbacks, click Filters , and then search or scroll to select the filter you want to use.

            Filters

            Filter Description
            Agent Callback Owner

            Displays agent-owned callbacks where the agent is inactive or deleted.

            Queue

            Displays callbacks associated with the selected queues. 

            User

            Displays data for inactive and deleted users.

            Campaign Name

            Displays callbacks associated with the selected campaigns. When you type a campaign name, the suggested campaigns are displayed with their campaign types, Voice or SMS.

            Display callbacks for multiple campaigns by entering other campaign names and searching again. 

            Division

            Filters callbacks for a specific Division. See About access control.

            Callback Number

            Displays callbacks associated with the selected telephone number. 

            Skills

            Displays callbacks that have the selected skills.

            Filter for multiple skills at one time by entering other skills and searching again.

            Conversation ID

            Filters for callbacks matching the specific conversation ID. This filter returns callbacks that occurred within the specified date range filter.

            ANI

            Displays callbacks with the selected ANIs.

            • You can use partial numbers that start from the beginning of the number. Numbers can optionally include the country code: 1317222 or 317222 are valid partial searches. However, you cannot search for a partial string that occurs in the middle of a number. For example, if the entire number is 3172223333, then 7222 is an invalid search.
            • You can search for multiple numbers by searching again.
            Agent Owned

            Displays callbacks that are either agent-owned or not agent-owned. 

            External Tag

            Displays information for interactions that have the External Tag attached to the conversation record.

            Note: External tag data is not available for web chat interactions.

            To show or hide columns, click  and then search or scroll to select the columns you want to view. 

            To rearrange columns, click a column header and drag it.

            To reset a view to default column settings, click Reset view to defaults.

             

            You can copy the callback conversation ID to the clipboard and use it to filter callbacks or share it with someone, such as Customer Care.

            To copy the conversation ID:

            1. In the callback row, click More .
            2. Click Copy Conversation ID

            Available Columns 

            Your customizations determine which metric columns the view shows.


            Column Description
            ANI Telephone number of the person who made the original call.
            Agent Owner Agent assigned to a callback.
            Callback Number Telephone number to be dialed.
            Campaign Campaign associated with the callback. This field is blank if the callback is not associated with a campaign.
            Campaign Division Division names of the outbound campaigns associated with the callback. 
            Conversation ID Alphanumeric identifier that can be used to locate this callback.
            Conversation Start Date and time stamp for the start of the original conversation.
            Division

            Displays the name of a division that an agent or queue belongs to. For more information, see About access control

            Duration Number of days since the start of the original conversation.
            External Tag

            Displays the External Tag that is attached to the conversation record.

            Note: This data is not available for web chat interactions.

            Languages Languages set by the routing service for the callback.
            Name Name of person to be called back.
            Queue Queue to place the call on. This field is blank if there is no queue, which can occur if the callback is associated with a campaign.
            Queue Division

            Division names of the queues associated with the callback. 

            Scheduled Time Date and time when callback will occur.
            Skills Expertise required for handling this callback.