Prerequisites

The following permissions:

  • Architect > flow > view
  • Analytics > flow aggregate > view 
  • Architect > flow > search 
  • Speech and text analytics > topic > view 
  • Analytics > speech and text analytics aggregates > view 

    The Flows Topics Summary view displays statistics and speech and text analytics topic data for interactions that enter an architect flow. For information about speech and text analytics topics, see About programs, topics, and phrases.

    In the Flow Topics Summary you can view flow data (for example, Average Flow) and sentiment data (Average Sentiment Score, Negative Interactions, Negative Interactions %, Neutral Interactions, Neutral Interactions %, Positive Interactions, Positive Interactions %, Sentiment) distributed over time. Additionally, you can add topics of interest in columns, so that you are able to make a topic detection comparison between flows. You can hover over the Topic name column header to get information about the topic including Topic Name, Description, and Participants. By looking for outliers in specific topics, this view can be used to identify flow challenges.

    To Do this
    Display the view Click Performance > Workspace > Speech and Text Analytics > Flow Topics.
    Filter by a collection of users, by name, division, group, role, or location Click Filter User(s) in the top left corner of the screen For more information, see Filter by user or collection of users in the Customize the view section below. Note that you can combine this filter with an interaction filter. 
    Customize the view using interaction filters  Click Toggle Filters Panel in the top left corner of the screen. See the sections below for more information about the available filters and columns. Note that you can combine the interaction filters with user filters. 
    Modify the topic columns that appear in the view See how to Show, hide, and rearrange topic columns below.
    Refresh the view Click Refresh .
    The view updates automatically except when you use filters in the Filters pane. Refresh to display the most current data.
    Save the view with your filter and column settings Click Save .
    Export the data in the view Click Export .
    Access the Flow topics detail view Click an individual flow name.
    Access the Flow performance views Click the performance tab.

    Note: Each view has its own permissions. For permission requirements, see each view’s article. For more information, see Flow performance views. For async interactions, it takes a period of inactivity of 72 hours for Speech & Text Analytics to class the conversation as ended and show the metrics for email and messages.

    Customize the view

    To show only certain data, customize the Flow Topics Summary view using any combination of filters and by hiding, showing, or rearranging columns. For example, you can choose to show only certain columns or filter to see certain types of interactions. Your customizations remain as you navigate from view to view or leave and return to a view. You can also save your filter and column settings as a saved view to switch quickly between different data of interest in the same view. 

    More information about customizing the Flow Topics Summary view is available in the following sections.

    Use the date filter to customize analytics views.

    Use presets to filter metrics by date, or configure a custom date range. When filtering metrics for this view, select any custom date range up to 6 weeks. 

    To use a preset to filter metrics, complete the following steps:

    1. Click the date to display the date filter.
    2. In the Presets list, select a preset date option.

    Date presets

    Presets Description
    Current interval

    Shows data for the current 30-minute time period.

    Note: Because Detail views include Interval in the data grid, the Current interval preset is not displayed for these views.
    Today Shows data for the time period that includes the current interval.
    Yesterday Shows data for the previous day.
    This week Shows data for a Sunday through Saturday time period.
    Last week Shows data for the previous week, Sunday through Saturday.
    Previous 7 days Shows data for the previous seven days.
    This month Shows data for the current month, with no extra days.
    This month by week Shows data for the current calendar month starting on Sunday and ending on Saturday, including extra days if the month does not start on Sunday or end on Saturday.
    Last month Shows data for the previous calendar month with no extra days.
    Previous 3 months Shows data for the previous 3 months. For example, Nov 1 2022 – Jan 31 2023.
    Previous 30 days Shows data for the previous 30 days.
    Interval

    Shows data for a 30-minute time period.

    Note: Because Detail views include Interval in the data grid, the Interval preset is not displayed for these views.
    Day Shows data for a single 24-hour day.
    Week Shows data for a Sunday through Saturday time period.
    Month Shows data for the exact month with no extra days. If the current month is selected, you will see the data up to the current date.
    Month by Week Shows data for a calendar month starting on Sunday and ending on Saturday, including extra days if the month does not start on Sunday or end on Saturday.

    To use a custom date range to filter metrics, complete the following steps:

    1. Click the date to display the date filter.
    2. Select a start date and an end date on the calendar, and click the filter arrow Date picker apply.

    To view data for a different time period using the same date presets, click the arrows on either side of the date display.

    For example, to view data for the previous day, click the Day preset, and then click the arrow on the left side of the date.

    You can select the column header for the topic to see a distribution of that topic across the selected time period.

    1. To filter by media type, click the Filter icon Filter button.
    2. Select the media type. 

    Notes:
    • When filtering you can select more than one media type. Click the relevant media type to select or deselect the type.
    • You cannot select the voice and callback types at the same time.
    • If you select voice, the callback option will be deselected, and if you select callback, the voice interaction will be deselected.

    The selected media type icon is displayed above the column headers. 

    Note: The available media types may vary from those shown above.

    Data in the view can be displayed in a chart. To view the chart, click the Show/Hide chart icon show/hide chart icon.

    You can hover over the topic name column header to get information about the topic including the topic name, description, and Participants. With the topic information, you can gain an understanding of how the topic works and select the required topic.

    To show or hide topic columns, click  and then search or scroll to select the columns you want to view. 

    To rearrange topic columns, click a column header and drag it.

    To reset a view to default column settings, click Reset view to defaults .

    You can select up to 20 topic columns.

    For more information about the metrics shown in the columns, see the Available Columns section in this article.

    You can select up to 20 topic columns.  

    Filter according to the flow name 

    Click the Filter flow(s) search icon to filter the flows view.  Enter the name of the flow in the Filter flow(s) field, and select the flow from the search results.

    You can continue to enter and select additional flows to add to the view.  

    Filter using multiple flows 

    Select the checkbox next to 2 or more flows and click  Add to filters. 

    Note: To stop filtering according to a specific flow, click next to the flows name above the table.

    Interactions filters

    Filter Description
    Detected Topic

    Detected topic

    You can filter the data in the Flow Topics summary to view only interactions that contain certain topics, which allows you to perform a layering analysis of the interactions. By default, the Includes (Any) option is enabled. You can select single or multiple topics at the same level or different levels using OR/AND functions.

    When you add multiple topics at the same level, an OR is used between the topics. For example, if you add Topic A and Topic B to the first level under Includes (Any), the filtered data shows interactions where Topic A OR Topic B is detected.

    When you add topics at different levels, an AND is used between the topics. For example, if you add Topic A to the first level using Includes (Any) and add Topic B to the second level using + AND with topics, the filtered data shows interactions where Topic A AND Topic B are detected.
    Message Type The ACD message type used. Genesys Cloud currently supports the following message types: Facebook, Line, Open, SMS, Twitter, Web Messaging, and WhatsApp. 
    From

    Displays information for interactions sent from the selected email addresses. 

    • Enter the full email address, such as person@example.com. The filter cannot search for a partial address. 
    • Filter for multiple addresses at one time by entering other addresses and searching again.
    • When searching for a phone number, enter the entire phone number. For example, enter 13171002997 or 3171002997 to search for interactions sent to +1 317-100-2997.
      The filter cannot search for a partial phone number and it cannot process hyphens. You can omit the country code.
    To

    Displays information for interactions sent to the selected email addresses. 

    • Enter the full email address, such as person@example.com. The filter cannot search for a partial address. 
    • Filter for multiple addresses at one time by entering other addresses and searching again.
    • When searching for a phone number, enter the entire phone number. For example, enter 13171002997 or 3171002997 to search for interactions sent to +1 317-100-2997.
      The filter cannot search for a partial phone number and it cannot process hyphens. You can omit the country code.
    ANI

    Displays interactions with the selected ANIs.

    • You can use partial numbers that start from the beginning of the number. Numbers can optionally include the country code: 1317222 or 317222 are valid partial searches. However, you cannot search for a partial string that occurs in the middle of a number. For example, if the entire number is 3172223333, then 7222 is an invalid search.
    • You can search for multiple numbers by searching again.
    DNIS

    Displays information for interactions with the selected original DNIS number. This DNIS number was dialed at the beginning of the interaction.

    • Enter only the DNIS number. For example, enter 13172223333. Do not include other characters such as +, -, or ( ).
    • You can use partial numbers that start from the beginning of the number. Numbers can optionally include the country code: 1317222 or 317222 are valid partial searches. However, you cannot search for a partial string that occurs in the middle of a number. For example, if the entire number is 3172223333, then 7222 is an invalid search.
    • Filter for multiple numbers at one time by entering other numbers and searching again.
    Direction

    Displays information about interactions of the selected directions.

    Whether the interaction was inbound, outbound, or inbound/outbound.
    Queue

    Displays interactions associated with the selected queues. 
    Flow Version Displays interactions associated with the selected IVR flow version.
    Participant

    Displays information about the type of participant: internal, external, or all.

    Available columns

    Your customizations determine which metric columns the view shows.

    If you use the date filter to show the current date, then these columns show current data. If you use the date filter to show a past date, then these columns display historical data. 

    To show or hide columns, click  and then search or scroll to select the columns you want to view. 

    To add a column for a specific topic or for a topic based on a specific dialect, click and type the topic name or dialect name in the field provided at the bottom of the column list. If you enter a dialect name, the topic list only contains topics associated with the specific dialect. From the list that appears, select the topic that you want to add to the view and click Add Columns.

    Column Description
    Flow The name of the flow. Expand the flow row to see the flow version.
    Entries The total number of times calls enter the flow or flow version. A call can enter a flow multiple times.
    Avg Flow The average amount of time that an entry spent in the flow.
    Interactions Analyzed The number of interactions transcribed and/or analyzed by speech and text analytics for each individual agent.
    <Topic name> The selected topics and the number of interactions analyzed for each.
    No Topics Detected The number of interactions without a topic.
    Average Sentiment Score The average sentiment score of interactions.
    Negative Interactions The number of interactions during which the average sentiment is < -20.
    Negative Interactions % The percent of all interactions that have an overall negative sentiment score (< -20).
    Neutral Interactions The number of interactions during which the average sentiment is >= -20 and < +20.
    Neutral Interactions % The percent of all interactions that have an overall neutral sentiment score (>= -20 and < +20).
    Positive Interactions The number of interactions during which the average sentiment is >= +20.
    Positive Interactions % The percent of all interactions that have an overall positive sentiment score (>= +20).
    Sentiment Shows the spread of sentiment for the topics shown.