Extension pools

Prerequisites

  • Telephony > Plug-in > All permission
  • Telephony > Extensions > Add, Edit, View, and Delete permission

Add a single extension or a range of extension numbers and assign them to a division within your organization. 

Note: Before you assign an extension number to a user, you must first add the number to an extension pool.

  1. Click Admin.
  2. Under Telephony, click Extensions.
  3. Click the Extension Pools tab.
  4. Click Add Extension Pool.
  5. In the Extension Start field, type the extension number that you want to add to the organization.
  6. Leave the Extension End field unchanged.
  7. From the Division list, select a division.
  8. Click Create.

The extension number is now available for assignment to a user.

Column Description
Extension Start The single extension number, or the first sequential number in a range of extension numbers.
Extension End The last sequential number in a range of extension numbers. This field is blank if only one extension number was entered in the Extension Start box.
Division The division in your organization in which you want to place the extension.
Note: Only people with Telephony > Extension Pool > View permission in this division can use this pool. For more information, see Divisions overview.

  1. Click Admin.
  2. Under Telephony, click Extensions.
  3. Click the Extension Pools tab.
  4. In the Extension Start field, type the first sequential extension number for the range that you want to assign to the organization.
  5. In the Extension End field, type the last sequential extension number for the range that you want to assign to the organization.
  6. From the Division list, select a division.
  7. Click Create.

The extension numbers are now available for assignment to users.

Column Description
Extension Start The single extension number, or the first sequential number in a range of extension numbers.
Extension End The last sequential number in a range of extension numbers. This field is blank if only one extension number was entered in the Extension Start box.
Division The division in your organization in which you want to place the extension.
Note: Only people with Telephony > Extension Pool > View permission in this division can use this pool. For more information, see Divisions overview.

  1. Click Admin.
  2. Under People and Permissions, click People. The Manage People page displays.
  3. In the Search field, begin typing the user's first or last name and click Edit Person next to the appropriate match. The user's profile displays.
  4. In the Person Details tab, click View Edit Mode.
  5. In Contact Information, click Edit.
  6. Under Phone, find the phone number that you want to add the extension number to and type it in the ext. field.
    Note: Do not add an extension number in a Work Phone entry that contains a previously entered phone number. This action prevents Genesys Cloud from generating a dial plan for the user, and the extension does not appear in the list of extensions on the Assignments page. Add the extension number in an empty Work Phone entry.
  7. Click Save.

If the extension number you want to remove exists within a range, you must delete the entire range of extensions. You cannot delete a single extension from a range unless it was originally entered as a single extension number. Also, you cannot delete an extension pool when an extension within the pool's range is assigned to a user.

  1. Click Admin.
  2. Under Telephony, click Extensions.
  3. Click the Extension Pools tab.
  4. Select the extension number or range of numbers that you want to remove.
  5. Click More . 
  6. From the menu that appears, click Delete.
  7. When you see the confirmation dialog, click Yes, Delete.

Task Description
Rearrange columns

Click any column and drag it to a new position. 
Add/Remove columns

You can customize the Extension Pools view by adding and removing columns. Use Choose the data to display  and select next to the columns you want to display.

Column Description
Pool Display the extension pool.
Division Display the division.
ID Display the ID. This is a unique ID that a developer can use to work with the extension pool in the public API.

To return the Extension Pools view to its default configuration, clear all the check boxes and click Save.
Set row density

You can customize the Extension Pools view with the row density setting. Use Choose the data to display and select one of the row density options. Comfy increases the amount of space between rows and Compact condenses the amount of space between rows.