Format canned responses

Note: You cannot format SMS campaign template messages.

When you create canned responses, you can include formatting options including bulleted lists, or custom hyperlinks to improve readability.

Use the text formatting toolbar to format your text. The text editing field displays the formatted text. 

Displays the text formatting toolbar

To format the text, either select a formatting button and type your message, or type your message first, highlight the text you want to format, and then select a formatting button. 

Notes:
  • The canned responses allow you to paste simple HTML-formatted text.  
  • Use the text formatting toolbar to remove or add formatting to the pasted text.
  • Use the API to use HTML code in your canned responses.
  • When an agent uses a formatted canned response, the agent’s editor does not retain all the formatting options used in the canned response.
Formatting Button Example Text
Undo changes Undo changes icon Undo the previous action.
Redo changes Redo changes icon Redo the previous action.
Heading style heading style icon

Change the heading style from the Blocks drop-down. By default, the paragraph style is enabled.

For example, here is Heading 3. 

Font style font style changing icon Change the font style. The default style is Helvetica.
Font size font size changing icon Change the font size. The default size is 12 pt.
Bold Here is some bold text.
Italic Here is italic text
Underline U Here is some underlined text.
Strikethrough

Here is some strikethrough text.
Subscript subscript icon Apply subscript to the text. For example, H2O.
Superscript superscript icon Apply superscript to the text. For example, x2 + y2.
Font color Change the font color.
Highlight

text highlighter icon

Highlight the text
Insert table table creation icon Insert a table.
Align left

This text is left aligned.

Align center This text is centered.
Align right

This text is right aligned.

Justify This text is justified. The text aligns on both the left side and the right side by adding extra space between words and letters.
Bulleted list

  • Option 1.
  • Option 2.
  • Option 3.
Numbered list

  1. First do this. 
  2. Now do this.
  3. Then do this.
Decrease indent

indentation decreasing icon

Decreases the indentation.
Increase indent

indentation increasing icon

Increases the indentation.
Quote

Quoted text example
Link

Check out the Resource Center.
Image image adding icon Insert an image. For more information, see Add an image to a canned response.
Clear format

text format clearing icon

Remove format. Return to plain text. 

Considerations for when agents use canned responses

When the agent uses the canned response, the type of interaction affects the supported formatting.

Interaction type Supported formatting
Calls HTML
Emails HTML 
Chat

Plain text or Markdown. For more information, see Format text in chats.

Messaging (for example, Twitter, Facebook Messenger, WhatsApp, and others)

Plain text including URLs.

Note: The maximum size for tweets is 140 characters.

Note:
  • If the agent sends the response via an interaction type that does not support the formatting that you used, Genesys Cloud automatically removes it. But, the agent can still use the canned response without formatting.
  • Depending on the type of interaction, the agents can add formatting to the canned responses before they send them.